Download the current bylaws in PDF here.
(Download the 2014 bylaws in PDF here.)


As substituted on February 12, 2009;
As amended February 11, 2014;
As amended June 24, 2020 


1.1. The name of this organization is the Muscogee County Democratic Committee (hereinafter “MCDC”).

1.2. The MCDC is the organization that represents all citizens residing in Muscogee County who wish to adhere to the principles and further the aims of the Democratic Parties of Georgia and the United States of America.

1.3.  The MCDC shall have general responsibility for the coordination and furtherance of the work and purposes of the Democratic Party in Muscogee County, and shall perform generally the functions of a County Democratic Committee, subject to the provisions of the Charter and By-Laws of the Democratic Parties of Georgia and the United States of America, the resolutions and other actions of the Democratic National Committee (“DNC”), and these By-Laws. In discharging its operating responsibilities, the MCDC shall: 

1.3.1.  Increase voter awareness and participation; 

1.3.2.  Promote development of Party organizations and activities; 

1.3.3.  Seek and encourage qualified candidates for public office; 

1.3.4.  Support Democratic nominees; 

1.3.5.  Perform such primary and election functions as required by law; 

1.3.6.  Maintain appropriate records; 

1.3.7.  Promote and add logistical support to the State Affirmative Action Program; 

1.3.8.  Raise funds to support the purposes of the MCDC; 

1.3.9.  Elect Officers for the MCDC; 

1.3.10.  Elect State Committee members; and, 

1.3.11.  Perform such other functions and engage in such other activities as are generally necessary to accomplish the responsibilities of the MCDC.

1.4.  The MCDC, in the discharge of its responsibilities, shall be guided by the following principles:

1.4.1.  Wealth and status are not an entitlement to exploitation.

1.4.2.  We support labor and the right to organize labor.

1.4.3.  The socioeconomic status of all people who are weak, disenfranchised and or disadvantaged should be raised.

1.4.4.  Good, quality education, appropriate training, and opportunity must be available to all.

1.4.5.  No one should experience discrimination based on race, religion, gender, or sexual orientation.

1.4.6.  The success of the American dream rests on the inclusion of all our people, including immigrants, who have made our country great.

1.4.7.  Our government must be capable of accomplishing goals that benefit all or large segments of our people that cannot be accomplished by private individuals or businesses alone.

1.4.8.  We encourage and support effective and efficient government at all levels.

1.4.9.  We cherish the Earth for our sustenance and support efforts to maintain a safe and healthy environment for years to come.

1.4.10.  We support efforts to ensure affordable health care is provided for all people.

1.4.11.  We believe all people should have retirement security.

1.4.12.  We safeguard the voting rights of all our citizens.

1.4.13.  As we are home to one of the U.S. Army’s largest training bases, we are especially sensitive to supporting the most dynamic and well-trained national security personnel possible. Democrats never forget our indebtedness to those who provide our security.

1.4.14.  We support investment in science, research and technology.


2.1.  Any person who is of legal age to register to vote, who resides in Muscogee County, who supports the Guiding Principles of the Platform of the Democratic Party of Georgia (DPG) and who shall declare himself or herself to be a member of the Democratic Party, shall be entitled to membership in the MCDC. To become a member, individuals must complete a basic application form and are encouraged to financially contribute to the MCDC, provided, however, that no member shall be denied participation in the work and activities of the MCDC because of not making financial contributions. These members are called “General Members.”


3.1.  Pursuant to Article VII, Section One of the By-Laws of the Democratic Party of Georgia, for the purposes of apportionment and districting, each City Council District of the Columbus Consolidated Government (CSG) shall be a Party Election District (hereinafter “District”) of the MCDC, shall have the same designating number as each of the City Council Districts, and shall align with each such City Council District as a geographically-defined district or an at-large district.

3.2.  The governing body of the MCDC shall be the Post Committee, which shall be comprised of General Members elected from each District of the MCDC to Post Seats on the Post Committee.  General Members elected to Post Seats shall be referred to as “Post Seat Holders” (hereinafter “PSH”).  There shall always be at least three Post Seats for each District; subject to that limitation, the Post Committee may, from time to time, change the number of Post Seats allocated for each District provided that the number allocated is in direct proportion to the population of each District as can be most reasonably determined by the Post Committee.

3.3.   The Post Committee shall elect from its membership an Executive Board.


4.1.  PSH for even-numbered Districts shall be elected in Presidential election years, and PSH for odd-numbered Districts shall be elected in Gubernatorial election years.

4.2.  PSH shall serve four-year terms, except that all PSH terms shall be terminated following a general reapportionment by the Columbus Consolidated Government of its City Council Districts, which termination shall become effective upon the election of new PSH pursuant to the reapportionment.  Such election shall take place after the General Primary Election occurring after such reapportionment, in accordance with paragraph 4.3.6 hereof.

4.2.2.  One-half of the newly elected PSH shall serve a two-year term in order to realign with the Presidential/Gubernatorial election cycle.  The Executive Board shall determine which half of the Post Committee shall serve such two-year terms.

4.3.  Election of PSH.

4.3.1.  Only General Members are qualified to be candidates for PSH.

4.3.2.  For geographically defined Districts, a General Member must reside in such District to be a PSH candidate for that District, and only General Members residing in such District are entitled to vote for PSH to represent such District.

4.3.4.  For at-large Districts, any General Member may be a PSH candidate, and all MCDC General Members are entitled to vote for PSH to represent these Districts.

4.3.5.  PSH are to be elected by a Party District Caucus.  Conduct of the Caucus shall follow the procedures specified by the DPG Caucus Elections Manual.

4.3.6.  The Caucus shall be held within 45 days following the General Primary election.  Elections to fill vacancies created during a term shall be held as soon as practical after the vacancy occurs.

4.3.7.  The number of candidates necessary to fill vacant Post Seats for each District who receive the highest number of votes shall be elected without the necessity of a run-off.

4.4.  District Chairs.

4.4.1.  PSH for each District shall caucus and choose a Chair.

4.4.2.  District Chairs shall be responsible for coordinating the activities of PSH and General Members in their Districts as such activities relate to the efforts and activities of the MCDCP as a whole.

4.5.  Roles and Responsibilities of Post Seat Holders. 

4.5.1.  All PSH are expected to maintain a membership in good standing each year. 

4.5.2.  PSH are expected to attend all business meetings and notify the Chair when they cannot attend.  

4.5.3.  PSH are expected to participate in MCDC activities and provide leadership within their own neighborhoods and regular spheres of influence to further the goals of the MCDC; this includes Get Out the Vote (GOTV), voter outreach, and precinct organizing efforts. 

4.6.  Resignation and Removal of Post Seat Holders 

4.6.1.  A PSH may resign by written notice to the Chair, and such resignation shall be effective immediately. 

4.6.2.  A PSH who shall cease to have his or her principal residence in the district in which he or she was elected shall be deemed to have resigned effective upon his or her change of principal residence. 

4.6.4.  A PSH who misses two or more regularly scheduled business meetings in any calendar year without notification of his or her absence(s) to the Chair shall be subject to removal (see Article VII, below).

4.6.5.  A PSH who otherwise fails to perform the designated duties of office, publicly disclaims affiliation with the Democratic Party, or who intentionally misrepresents the policies of the Party shall be subject to removal (see Article VII, below).


5.1.  The Post Committee shall meet regularly at least once each quarter. The Chair may call special meetings. Where meetings are not held in a previously designated time and place, members shall be provided appropriate notice at least 5 days in advance.

5.1.1.  The Post Committee may conduct its business meetings by means of conference telephone, video conferencing technology, or similar communication equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting in such a manner shall constitute presence in person at such meeting. Such meetings may be partially or wholly “virtual” meetings.

5.1.2.  In instances where a specific action by the Post Committee is considered by the Chair to be imperative and where a meeting cannot be held, the Chair may direct the conduct of a vote on the specific matter by email.

5.2.  Emergency meetings may be called by the Chair upon 5 days appropriate notice. 

5.3.  A quorum for a meeting shall require the presence of 40% of currently filled Post Seats. 

5.4.  All decisions shall be taken by simple majority vote except where a two-thirds vote is required pursuant to the DPG By-Laws.

5.5.  No person shall be entitled to more than one vote. Proxy voting is not allowed. Secret ballot shall never be permissible other than with respect to the election of PSH and Officers. 

5.6.  All meetings of the Post Committee shall be open to the public unless the Post Committee votes to go into executive session, provided, however, that no formal action may be taken by the Post Committee during such executive session.

5.7.  Unless otherwise provided for by these By-Laws or the By-Laws of the Democratic Party of Georgia, Robert’s Rules of Order, most recently revised, shall govern the conduct of all meetings.

5.8.  Parliamentarian.

5.8.1.  The Chair shall appoint a Parliamentarian as soon as practical after taking office.

5.8.2.  The Parliamentarian will oversee the orderly conduct of official meetings, at request of the Chair. The Parliamentarian will rule on disputes according to Robert’s Rules of Order. If the Permanent Parliamentarian is not available to participate in a given meeting, the Chair may appoint a substitute Parliamentarian to assist with the conduct of any official meeting.


6.1. The Executive Board of the MCDC shall be comprised of six elected officers, a  Chair, a First Vice Chair, a Second Vice Chair, a Recording Secretary, a Corresponding Secretary, and a Treasurer.  

6.1.1.  The Executive Board shall implement and execute the policies and actions approved by the Post Committee, act on behalf of the Post Committee in between meetings of the Post Committee, and otherwise be responsible for the conduct of the affairs of MCDC in accordance with the policies of the Democratic Party of Georgia. The Executive Board shall establish its own rules and, when convened by the Chair, may act in meeting, by telephone, or by written note, including email and facsimile.

6.1.2.  Meetings of the Executive Board shall be considered executive sessions, unless the Board is considering taking formal action on behalf of the Post Committee when the Post Committee is not in session. 

6.2.  Duties of Elected Officers.

6.2.1.  The description of the duties and responsibilities of the officers in Sections 6.2, below, shall become effective upon the election of officers first occurring after the effective date of these By-Laws.  The duties and responsibilities of the officers serving at the time of  adoption of these By-Laws shall be as stated and described in the By-Laws of the MCDC as amended on February 11, 2014, provided, however, that any officer serving at the time of adoption of these By-Laws may agree to take on any or all of the duties and responsibilities described in Section 6.2, below, to the extent that such duties and responsibilities vary from those described in the By-Laws of the MCDC as amended on February 11, 2014.

6.2.1.  Chair.  The Chair shall act as the Chief Officer and Legal Head of the MCDC.  The Chair shall supervise the Post Committee and subcommittees thereof, and shall preside at all business meetings of the Post Committee and the Executive Board.  The Chair may delegate the responsibility for supervision of any subcommittee of the Post Committee to the First and/or Second Vice Chairs.  The Chair shall appoint all subcommittee Chairs and members.  Following consultation with the Executive Board, the Chair may establish ad-hoc committees and appoint persons to chair and serve on such ad-hoc committees.  The Chair shall be an ex-officio member of all standing and ad-hoc committees.  The Chair shall perform such other duties as may be established and assigned under the By-Laws of the Democratic Party of Georgia.  Beginning with the election of the first Chair after adoption of these By-Laws, the Chair shall have the specific responsibility to formulate a Strategic Plan for the MCDC for that year and through the next election cycle and present that plan for approval of the Post Committee.

6.2.2. First Vice-Chair. In the absence of the Chair, the First Vice-Chair shall preside at meetings of the MCDC and the Executive Board and shall perform such other duties as may be delegated by the Chair. The First Vice-Chair shall be an ex-officio member of all standing and ad-hoc committees.  In the event of a vacancy in the office of Chair, the First Vice-Chair shall become Acting Chair and shall have the authority, powers and duties of the Chair.  The First Vice-Chair shall have overall responsibility for all financial activities. In consultation with the Chair and the Treasurer, the First Vice-Chair may appoint the Financial and Strategic Planning Committee chair and members, and the Fundraising chair and members.  The First Vice-Chair shall have overall responsibility for all Candidate and Candidate Support activities.  In consultation with the Chair, the First Vice-Chair may appoint the Candidate and Candidate Support Committee chair and members. 

6.2.3.  Second Vice-Chair.  In the absence of the Chair and First Vice-Chair, the Second Vice-Chair shall preside at meeting of the MCDC and the Executive Board and shall perform such other duties as may be delegated by the Chair.  The Second Vice-Chair shall have overall responsibility for all Membership and Outreach activities and shall be an ex-officio member of that committee. In consultation with the Chair, the Second Vice-Chair may appoint the Membership and Outreach Committee chair and members.  The Second Vice-Chair shall have overall responsibility for all Events and Education activities and shall be an ex-officio member of that committee.  In consultation with the Chair, the Second Vice-Chair may appoint the Events and Education chair and members.

6.2.4.  Recording Secretary.  The Recording Secretary’s primary responsibility is to take accurate notes of the proceedings of the Post Committee, and to develop and finalize official minutes of said proceedings.  The Recording Secretary shall develop draft minutes of each business meeting of the Post Committee and distribute same to all PSH for review within thirty (30) days of such meeting.  Following review, correction and approval of such draft minutes by action of the Post Committee, the Recording Secretary shall maintain the official record of the approved minutes of the Post Committee and shall submit same to the DPG as required.  The Recording Secretary shall also maintain accurate notes of the meetings of the Executive Board.  The Recording Secretary shall be responsible for assisting the Executive Board in preparing any reports required to be submitted to the DPG and shall submit same to the DPG once finalized.  The Recording Secretary shall prepare and maintain a list of all PSH and shall call roll at Post Committee meetings when directed to do so by the Chair.  The Recording Secretary shall provide the Chair, as required, with the exact wording of motions under consideration or previously acted upon.  The Recording Secretary shall bring to each District Post Committee and Executive Board meetings the minute book, a copy of the Bylaws, and other rules of the District Post Committee, a membership list, a list of all committees, working groups and a copy of Roberts Rules of Order, newly revised, 12th edition.  The Recording Secretary shall provide the Chair of each committee a list of the committee members, copies of all motions and proposals referred to each committee, as well as other needed documents.

6.2.5.   Corresponding Secretary.  The Corresponding Secretary shall have overall responsibility for the Communications activities of the MCDC and shall be an ex-officio member of the Communications Committee.  In consultation with the Chair, the Corresponding Secretary may appoint the Communications Committee chair and members.  The Corresponding Secretary shall prepare and send out timely and required notices of meetings, elections, proposals, and community events deemed important by the District Post Committee. The Corresponding Secretary shall carry on official correspondence of the Post Committee and Executive Board with external entities except such correspondence reserved to the Chair or assigned to other officers.  The Corresponding Secretary shall act as the internal communications officer of the Post Committee and the Executive Board.  The Corresponding Secretary shall call attention to approaching deadlines, action required, and important duties.

6.2.6.  Treasurer.  The Treasurer shall serve as custodian of all MCDC funds, and shall collect, safeguard and appropriately disburse all funds of the MCDC.  The Treasurer must have the Chair countersign expenditures over $50.00. Expenditures over $500.00 must be approved by the Post Committee and countersigned by the Chair.  The Treasurer shall keep accurate and detailed financial records and provide a written report for each regularly scheduled Executive Board meeting and Post Committee meeting.  The Treasurer shall see that all appropriate financial records are audited each year.  The Treasurer shall assist the Executive Board with the preparation and submission of any required reports to the DPG, the DNC, Muscogee County, the 

State of Georgia, and/or the United States Government that deal with the finances, financial transactions or tax status of the MCDC in whole or in part.  The Treasurer has accountability for knowing and understanding all compliance requirements, and to that end, shall meet in person with the Legal Counsel of the DPG or his/her designee not less than one time during his/her tenure to validate knowledge of all applicable rules.  The Treasurer shall provide documentation of compliance processes as well as all financial records to the next Treasurer elected immediately following the election.  The Treasurer shall be an ex-officio member of the Financial and Strategic Planning Committee.

6.3.  Election of Officers.

6.3.1.  MCDC officers shall be elected in accordance with the Charter and By-Laws of the Democratic Parties of Georgia and the United States of America. 

6.3.2.  The Post Committee shall elect officers no sooner than the General Election and no later than December 31 of even numbered years, to take office January 1 of the following year, or immediately following the election, whichever is earlier. The new Chair shall immediately upon taking office notify the State Committee Chair and appropriate Congressional District Chair of his/her election. 

6.3.3.  Prior to the election meeting, the Chair shall appoint, with the approval of the Executive Committee, five (5) members of the MCDC as a Nominating Committee. It shall be the duty of the Nominating Committee to call for nominations for officers and to determine which individuals whose names are submitted for nomination are qualified to fill MCDC offices. Members of the Nominating Committee shall not be candidates for office. By appropriate notice to the members at least 10 days in advance of the election meeting of the MCDC, the Nominating Committee shall provide the names of qualified individuals nominated by the Nominating Committee. Nominations may also be made from the floor at the election meeting.  The minimum qualification for candidacy is that the proposed candidate must be a current PSH, whose PSH term will not expire during the term of office for the position on the Executive Board for which the proposed candidate is nominated.

6.3.4.  Election shall be by a majority of the votes cast by PSH of the MCDC.  

6.3.5.  The Chair shall be elected on the first ballot cast; the remaining officers shall be elected by subsequent ballot. The Chair and the First Vice Chair shall be, whenever possible, of opposite gender. The election sequence of officers shall be as follows: Chair, First Vice-Chair, Second Vice Chair, Recording Secretary, Corresponding Secretary, and Treasurer.

6.3.6.  Officers shall serve for a term of two years or until their successors have been elected and qualify.

6.4.  Resignation and Removal of Officers.

6.4.1.  Officers may resign by written notice to the Chair, and such resignation shall be effective immediately.

6.4.2.  An Officer who otherwise fails to perform the designated duties of office, publicly disclaims affiliation with the Democratic Party, or who intentionally misrepresents the policies of the Party shall be subject to removal.


7.1.  Vacancies occur when a PSH or Officer resigns, when a PSH ceases to reside in the District from which elected, or when a PSH or Officer is removed.

7.2.  The election to fill a vacancy shall take place at the next business meeting of the Post Committee following the meeting of the Post Committee at which such vacancy is declared to exist. Elections for PSH vacancies shall be conducted using the procedures described in Article IV above.  Elections for Officer vacancies shall be conducted using the procedures in Article VI above.

7.2.1.  Any person elected to fill a vacancy shall serve the unexpired term of the office to which elected.

7.3.  Removal of a PSH or an Officer shall be accomplished in accordance with the provisions of the By-Laws of the DPG.


8.1.  There shall be seven (7) standing subcommittees of the Post Committee:  Financial and Strategic Planning, Fundraising, Membership and Outreach, Events and Education, Campaign and Candidate Support, Communications, and Affirmative Action.

8.2.  Financial and Strategic Planning.

8.2.1.  This Subcommittee shall develop and review financial policies to safeguard MCDC financial resources and provide accountability for the management and disbursement of such resources.

8.2.2.  This Subcommittee shall recommend a Budget Plan on an annual basis and assist in monitoring line item expenses. 

8.2.3.  This Subcommittee shall be responsible for strategic financial planning to ensure that MCDC has the resources necessary for specific future requirements.

8.3.  Fundraising.

8.3.1.  This Subcommittee plans and oversees the execution of fundraising events and campaigns and ensures a variety of fundraising activities so that no one event or campaign is responsible for all funding.

8.4.  Membership and Outreach.

8.4.1.  This Subcommittee contacts and engages Democrats and potential Democrats in various ways with the goals of encouraging membership and active participation in the MCDC and increasing positive attitudes in the community toward Muscogee County Democrats. 

8.5.  Events and Education.

8.5.1.  This Subcommittee recommends a slate of topics on which MCDC members may need more information, plans a timeline for appropriate dissemination, and organizes a calendar of meetings, events and activities on an annual basis.

8.6.  Campaign and Candidate Support.

8.6.1.  This Subcommittee coordinates the recruitment, screening, and training support of local and regional Democratic candidates for office, serves as a liaison between MCDC and Democratic candidates’ campaigns, leads the effort to establish a local campaign headquarters, and selects, trains and schedules local volunteers who staff the headquarters during each campaign season. 

8.7.  Communications.

8.7.1.  This Subcommittee keeps local Democrats and the general public informed of MCDC meetings, events, and activities through various means including traditional print media, radio announcements, websites, and social media platforms.

8.7.2.  This Subcommittee issues press releases at the direction of the Chair, designs and writes the monthly newsletter, and works closely with the Corresponding Secretary and the Webmaster.

8.8.  Affirmative Action.

8.8.1.  This Subcommittee ensures that these By-Laws, as well as MCDC policies, procedures and practices, comply with Georgia and federal Democratic guidelines for diversity inclusiveness.

8.8.2.  This Subcommittee is responsible for educating MCDC members on affirmative action best practices.

8.8.3.  Each other standing subcommittee shall appoint one of its members to serve on the Affirmative Action Subcommittee.

8.9.  Ad-Hoc Subcommittees.

8.9.1.  As deemed necessary, the Chair or the Post Committee may establish, from time to time, ad-hoc subcommittees to address specific needs of the MCDC.

8.9.2.  Upon the establishment of any ad-hoc subcommittee, the Chair shall appoint the  chair and members of such subcommittee.

8.10.  All meetings of standing and ad-hoc subcommittees shall be held in executive session.


9.1.  Candidate Endorsement.

9.1.1.  The MCDC and its members in their official capacity are explicitly prohibited from supporting a Democratic candidate who has opposition during a primary or Democratic opposition during a special election, nor shall any Party member use his/her office to support an opposed primary candidate or a candidate who has Democratic opposition in a special election. 

9.1.2.  No Party member shall publicly support another candidate other than the Democratic nominee in a General election; provided, however, nothing herein shall prevent any member from making any endorsement in a non-partisan election. 

9.2.  Affirmative Action.

9.2.1.  The MCDC shall be open to all who desire to support the Democratic Party and who wish to be known as Democrats. 

9.2.2.  Discrimination in the conduct of the Democratic Party affairs on the basis of sex, race, age (if of voting age), color, creed, national origin, religion, economic status, sexual orientation, gender identity, hair texture and protective hairstyles, ethnic identity or physical disability is prohibited, to the end that the Democratic Party at all levels is to be an open party. 

9.2.3.  To encourage full participation by all Democrats, with particular concern for minority groups, the MCDC shall adopt and implement an affirmative action program which provides for representation as nearly as practicable of such minority groups, as indicated by their presence in the Democratic electorate. 

9.2.4.  This goal shall not be accomplished either directly or indirectly by the imposition of mandatory quotas; however, representation as nearly as practicable of minority groups, as indicated by their presence in the Democratic electorate, as provided in this Article, shall not be deemed a quota.

9.3.  No PSH or Officer shall receive compensation for or be reimbursed for expenses incurred attending a meeting of the Post Committee or Executive Board.

9.4.  The MCDC shall undertake, through the MCDC officers, all reasonable actions and efforts to protect the special identity of the MCDC including, but not limited to, the protection of: all names, monikers, identifiers, symbols, marks, rights, or the like associated with the MCDC as provided to it by law and/or by the Democratic Party of Georgia and/or the DNC. 

9.5.  The MCDC shall not vote to directly contribute any of the MCDC’s funds, goods or services to any person, entity, candidate, campaign or committee without first obtaining a recommendation from a majority of the MCDC Executive Committee.

9.6.   Any contributions to a candidate for public office shall be accompanied by a cover letter, which shall state in substance, “This contribution is made on the express condition that, after election, you remain a member of the Democratic Party. Your acceptance and/or use of this contribution is your acknowledgement and contract that should you win election yet at any time prior to the end of your term change parties or leave the Democratic Party, you will repay these amounts.”

9.7.  The MCDC shall seek reimbursement of any contribution, whether real or in-kind, made to a Candidate who qualifies for office as a Democrat and, after qualification, switches to another party.

9.8 The Committee may recognize and allow affiliation of such county organizations as it deems appropriate.

9.9 Those Muscogee County Democrats who wish to submit an advisory question to the county Democratic primary ballot in a general election year shall petition the Chair by filling out the primary advisory question form, hosted or linked on the MCDC website, anytime up to the last Post Committee meeting prior to the beginning of candidate qualification in a general election year. The Chair shall then submit the proposed question to the Post Committee for consideration; upon approval, the Chair shall submit the question to the Superintendent of the Muscogee County Board of Elections as an advisory question on the county Democratic primary ballot.


10.1.   These Bylaws may be amended at any Post Committee meeting by a 2/3 vote of those present, provided that a quorum is present and provided that at least 30 days written notice of said amendments has been provided to all PSH by the person or persons proposing said amendment or amendments.